Here are the important steps in planning your event's budget.
1. Decide on the reason for the event
The purpose of the event will help you guide the budget. There's a big difference between a senior staff meeting and a hosted convention. Set the objective for the meeting.
- Does your company need publicity?
- Do you need to boost morale in house?
- Do you want to educate potential customers on your offerings?
- Draft a clear set of objectives for your event so you can decide on the size of the event.
2. Survey the venues in your area
Once you know the type of event and the possible number of attendees, you should look at your venue options. You don't need to select the venue at this point. Your or a member of your event planning team should call different locations to find out the range of prices you're dealing with.
Knowing what several locations in the same area are charging can help you play around with the numbers and find the right mix of venue, meeting entertainment, caterers and publicity costs.
3. Get quotes from professional corporate entertainers
Meeting entertainment is a must have for modern events. You need to find entertainers with previous corporate experience so you can ensure that the entertainment will be appropriate. Look for vendors who can provide pre-packaged corporate entertainment that can blend into your other event needs.
4. Find potential caterers
Sometimes food and drink service will come with your venue, but if it doesn't you'll also need to price catering. Give potential caterers your estimated attendee numbers and have them deliver a quote. You can use these quotes to find the best match for your budget and your needs.
Deciding on the purpose of your event and then getting quotes from vendors is the best way to accurately create a budget for your corporate event. Once you get a variety of quotes, you can mix and match the services to find the best price for a professional event.
No comments:
Post a Comment