The Steps to Organizing an Event

The best events are those that are planned. Regardless of the size or budget, if you are prepared you can take the stress out of event planning.

So what do you need to consider when planning an event?

The first thing to do is to find out is what the event is for. The purpose of the event effects the other steps. Is this a wedding reception? A business meeting? Graduation? Or Festival.

Once you have an idea what the event is you can go on to choose the venue. Here the possibilities are endless. Most states have event centers set up for various kinds of events, but you could also consider hotels, parks, reception halls or convention centers.

A factor in deciding where to hold the event is the budget. Reception halls, and Event Centers, will have sliding scale prices to suit your budget. Parks are great for birthday parties and even wedding receptions and for those on smaller budgets.

The time of the event is also crucial to effective planning. For example if your planning a Christmas party, parks or outdoor areas might be out of the question. Another consideration for the date of the event, is the locations availability. Make sure the location is called in plenty of time.

Delegation - When you organize an event it can be surprising just how much work there is to be done. Make sure you have plenty of people to help out. Booking dates, ordering cakes and catering, arranging invitations, this can easily drain upon one persons resources.

Decorations - One part of event planning is a theme. Whether this planning for a wedding or a festival a common theme will be relevant. Choosing appropriate decorations (balloons, signs, napkins, plates and cups) can help the event look professional.

Accommodation - If this is birthday party for a few friends in your local park, then this isn't going to be a problem, if you arranging a festival, a conference or a wedding, making sure that accommodation is available could be vital for guests and speakers. Taking time to properly research your guests needs will help take all the stress out of the day of the event.

There are also other factors that need to be co-ordinated. For example Transportation. Booking Taxi's, coach's, limos or hummers also needs to be arranged. If your event is at one place but the accommodation is ten miles away, then you will have to make travel arrangements. Health and Safety. If you are planning an outdoor event, will you need event security, first aid staff or friendly helpers to advise guests. Some events may also require permits.

Alternatively you could hire a party planner to take care of this for you. These are people paid to take the hassle of an organizing an event out of your hands. They will arrange every aspect of your event from location to catering. Like any business there are good and bad event planners, so make sure you ask for there credentials and maybe contact some of there old clients to make sure they were happy with the service they received.