Corporate Function Event Planners

Corporate function event planners can help ensure that your corporate functions go off smoothly and without any problems, but there are still probably a few areas that you will want to be involved with. Leave the booking of the venue, corporate entertainment bookings, and catering to the professionals but make sure they have what they need and that your guests know all about this great function yourself.

Outsourcing Event Planners

When it comes to outsourcing event planners you want to make sure that there is good communication - that your corporate function event planners know how many people are coming for catering purposes, that you tell your people what entertainment the event planners have booked, etc. One great way to do this is by means of a Web 2.0 web page that gives all the details as well as acting as a communication tool between the different people involved in or coming to the function.

Set up a free web page at Events Listed and you will be able to use task manager and budget manager tools, as well as many other applications to co-ordinate the planning of your event. All guests will be able to view this page and your event planners will also be able to access it.

Add photos, videos and audio clips that will show your guests what the event planners have organized. Allow your guests to RSVP online and in this way your corporate function event planners will be able to see at all times who is coming, who is not coming and how many people they need to cater for.

Polls and comment walls can also help to get guests involved in the function planning and encourage them to share their views with the event planners. You may have a poll on decisions your event planners have asked you to make or simply leave room for people to comment on what has been planned and advertised.

Event Marketing

Once your corporate function event planners have given you the details of what they have organized and you have set up your web page with these details then it is time to make sure that everyone necessary has been invited. You need to let people know that your event website is up and that they can go there for more details or to reply so send out email invitations.

When your guests get these invitations they will be able to click through to your web page and respond. Other guests, your event planners and, of course, yourself will be able to see who is coming, who is not coming and who still has to respond. This makes the event easier to organize as well, as you and your corporate function event planners will know exactly how many people they are catering for (and you can chase up those who have not answered).

After the event (or even during the event) go back and add video, photos, audio or anything else that will remind people of the event afterwards or keep those informed who were unable to make it.

All you need to do to assist your corporate function event planners in this manner is to go and register a free account with Events Listed and start creating the web page with the multimedia applications available to you.