How to choose a great event planner 101? First you need to know what type of event are you holding a wedding reception event or a corporate event? Next you will need to ask family, friends and colleagues for names of people that they have used for help in planning an event. We have all been to events both wedding events and corporate events that have been very successful and we would like to have the same outcome. Just in-case you require an additional source, take a look at websites on the internet that that is located close to where you live or work. Don't be to quick to rule out the well-rounded person who handles both corporate and wedding events. Their knowledge and skills at handling both types of functions can provide you with some suggestions that you may want to use in your function. Corporate event planners, work mainly with corporate clients to produce meetings, seminars, conventions, galas and fundraisers. Their clients will be Executive Assistants, Convention Planners, Government, Groups and Associations. Private event planners are producing private events; Weddings Ceremonies and Receptions, Non-Profit Fundraisers, Awards Banquets and other private events on a large scale that require a person or team of people in place to lead the event from start to finish.
Some of the things to remember is; check references this will provide you with peace of mind. What was the outcome of the function? An individual will share the high-lights and the low-lights, if everything was outstanding all the time then this is probably not the best choice. You want a person that has learned from mistakes and how they have put procedures in place to deal with any situation that may come up at the event. It is important to know how it was resolved? Do they have a personality that can deal with these quickly, calmly and in a professional manner? You want a person that can make suggestions on how to make the function better and lead you away from any misguided well intentioned ideas.
Great people are willing to give references and have testimonials on their websites that can be confirmed by the potential client. They act in a professional manner, show-up on time, chair meetings, help organize, plan, work with other providers, handle budgets and deadlines, lead the event on the day and finish with a post event analysis.
Words of caution: Event planners should not be your friends or family having them help out is fine but you really want them to have a good time and enjoy the function as much as you will. Family and friends have wonderful intentions although generally can not commit to the same level of service that you will require prior, during and after your function. The charges will range depending on how involved they are going to be in the event. Remember to get three quotes as this will best determine not only the price but the level of service that you will be paying for. Generally a quote will be broken down so that you can see what is included and what is not included in the price quoted. One last thing to remember is cheaper is not always better; experience, knowledge and connections can help make all the difference when planning the event. Following these tips will help you to choose the right event planner.
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