Qualities of a Good Event Manager

Your company will have a big event coming up and you need to find for the right event manager to handle all the planning and making the event a success. A good event manager will need to possess some key qualities that you may want to look for before hiring one. Event managers will ask for a fee for their service and you want to make sure that you get your money's worth in hiring them; otherwise, you might be better planning on your own.

However, when you hire, you will also need to work close to him. You can't just simply tell him what to do and what is needed, but constant communication between you two is very important. Everything the event planner will do should be approved or disapproved by you to make sure the planning is running smoothly. So, upon hiring the event planner, he should make a checklist of everything you told him and his own inputs as well. Include everything that needs to be rented, purchases and contact persons to talk to.

Next is to talk to him about the budget. A good event manager will always stick to the budget and find suppliers that will offer the best deals possible. This is his job and he should be good at negotiating. You can leave him to choose how he divides the budget as he already knows what to do with the budget allocation. But of course, everything is still subject to your approval.

Another quality of your even manager is to be able to scout for the best suppliers out there. From renting sound systems to hiring catering services, he should always get the best deals and best prices without sacrificing the quality. Food is very important in the event and if you are about to choose caterers, it is best that you go with the event planner to do several food tastings.

Venue is another thing to consider in any event. It should be an accessible and comfortable place for everyone attending it. Your event manager more or less knows the best places in town to hold a specific event and if your budget doesn't suit the place, he will be glad to find another place to best suit your event needs. An event manager should always be resourceful and up to date. He should also have good negotiation and interpersonal skills.

Lastly, after the big parts of the event planning is out of the way, your event manager can start focusing on other things like invitations, souvenirs, decorations and the host for the night. And he should be able to find the best supplier for all events needs. Hiring an event manager should make things more convenient for you. He should run everything by you and you should also give him room for his own creative output. You should also see his patience and effort in sourcing for the best suppliers out there and always sticking to the budget you stated. This may prove to be a challenge but this is their job. At the end of the day, the success of the event will rely on the qualities of the event manager you hired.