What Is Hotdesking?

The new age professionals are fully equipped with the gadgets like laptops, Blackberry and mobile phones. With all the gadgetry they are in a position to setup the office just anywhere. The employees who telecommute are well versed with the problems they face especially in terms of the technology. The employees who work from home are disturbed by many things while they are working, the things like attending to children, domestic chores, or just not willing to work can lead to a big time decrease in the productivity of the employees.

Hotdesking is the answer to all those problems. Hotdesking is the way in which the employees are encouraged to share their workspaces and other office equipment on "as-required" basis. The small business can invest onetime money on the technology and mobile office equipment instead of the traditional office equipment and they can be rest assured about the benefits and the profits. With the advancement of the technology telecommuting is become very easy. The employees can work from home and they can login to the company's secure network within minutes. This setup ensures that there is lot of space created within the office so that the employees can reserve the space according to their need. The concept of Hotdesking is especially suitable for the companies who have their office in geographically dispersed area.

Today there are two ways in which the concept of Hotdesking can be implemented.

Traditional - There can be formal and traditional desks with complete office setup be established and the people who are Hotdesking will come on the designated days and use the office equipment to complete their work. The printers, faxes and other equipments are also provided by the companies.

Informal - In this way of informal Hotdesking, the employees are given an option of using the seats in the office as they are available. There are generally laptops which are issued to the employees and they commute using the wireless telephony.

We now list for you some of the areas which can be considered for revamping if you are planning to implement Hotdesking in your company.

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  The cubicles need to be designed in such a way that any computer can be connected to it.


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  The telephone services to be configured in such a way that, the people who login to that particular computer should be able to use it.


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  Personal or shared storage and filing facilities can be provided.


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  Meeting room is also needs to be created as the people who are using Hotdesking will definitely need the meeting rooms to discuss the plan.


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  A booking system, automated or manual is also needed to be setup. This setup will come in handy for the employees to book the desk and other office equipment as and when they are coming to the office.

It is highly recommended that you conduct a detailed study of your facilities and also consult your employees before you plan to implement the concept of Hotdesking in your company.