Have you been given the challenging task of organizing your company's corporate event? If this is the first time you've been assigned such monumental task, don't let it give you sleepless nights thinking of how to put it together. The following checklist should provide you with the general aspects that you need to take into account so you can show your boss that you can pull off this demanding undertaking.
Know the objectives - Your overall planning should be guided by whatever the objectives are for holding the event. If the goal is to improve the team spirit, for example, you have to think of the activities and games that can be done to strengthen the relationship among your co-workers. If it's a seminar-workshop, carefully choose the resource speakers that you're going to invite who can share their knowledge and insights.
Identify possible dates and venues - You always want to choose the ideal date for your event, so be sure to check if everyone that's going to attend it will be available on the date you choose. Be sure also to give the attendees enough time to prepare in case they have a major role to play at the occasion. As for the event, your choice will be determined by the size of the people attending as well as the purpose for the event. If the venue does not provide its own food, you also need to contact a corporate function catering company that will handle such aspect.
Prepare a guest list - You don't want to miss inviting VIPs, so be sure to have a list of the persons you're going to invite and the persons that need to be there. Be sure to confirm their attendance so you can be assured of their presence during the event. Including an RSVP on the invitation comes standard.
Establish action plans - Planning a corporate event involves focusing on what needs to be done to make it a success. A list of action plans is a statement of what you aim to achieve within a specific period. You need to set a deadline for each aspect of the planning, but you must also make some leeway for certain delays. There would sometimes be setbacks and snags along the way, so you also need to be able to anticipate for them and have a contingency prepared in case it happens.
Considering this checklist will hopefully equip you with the things you need to successfully carry out your first event-planning assignment. Contact a reputable corporate function catering company to help you out with other aspects like decorations, parlor games and even entertainment for the guests. If you succeed with this first effort, the next ones will just be a walk in the park.
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