Are you planning a company picnic? Would you like an easy to follow guide that will make your planning a little easier? I have helped plan company picnics for the past 10+ years, and I've begun to get a sense of the most important objectives to meet when planning a company picnic.
Follow this guide when planning your event and you'll be on your pathway to a successful company picnic!
Know your Budget
First, get to know your budget. Your budget is your parameter in which you can operate for your company picnic. It lets you know how much you can spend on entertainment, food, and park or area rental (we'll get to that).
Decide on Date of Company Picnic
Begin to get a general sense for the date of your company picnic. Choose a date where most people will likely be around and not away on vacation.
Find space to hold party
This goes hand-in-hand with deciding on entertainment. You will need plenty of space for all your employees and their families, as well as any activities, games, or entertainment options you decide upon. You can usually find great spaces at local parks.
Decide on Entertainment/Activities/Games
What will you and your employees do? What will be fun and exciting for them and their families? You need things for them that will be compelling enough for them to come and have a good time. In my experience, carnival rides, inflatables rentals and other high-tech games have proved to be a guaranteed success.
Will you be serving Food/Beverages?
Besides fun activities, having a meal option is a great option for employees and their families and it's something that will keep them sticking around. It is a picnic after-all!
You don't have to pull out a full-course steak dinner, but you do want to give them something good. Popular options are pizza, hot dogs, burgers and barbeque sandwiches. You can serve lemonade, soda, juice and water for beverages.
Reserve Space on Chosen Date
Lock-in your date at the place you'll be holding your company picnic. Do this sooner rather than later to guarantee your spot for that date.
Book entertainment
Book your entertainment for your company picnic sooner rather than later. As with reserving your space, if you wait too long, someone else might swoop in and get their business before you do.
Get the word out about your event
Spread out the word and utilize any channels of communication you have available to let your employees know when, where and why they should come to this year's company picnic.
Have a back-up plan for rain (if it's outside)
If you're holding your picnic outside, it's a good idea to have a back-up plan in case the day of your event is overtaken by poor weather like rain.
There you have a smart guide to planning a company picnic. Follow these main pillars and you'll be on your pathway to an outstanding event!
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