How to Manage a Conference Using Event Management Software?

Organizing and planning a conference can be made easier and better by using the event management software. The solution offers you, as a conference manager, to efficiently manage the entire process right from inviting delegates, registration, payments, making promotions, to post- event reporting and making assessments. Taking the advantages of the software will ensure that the conference can be organized smoothly, minimizing cost and generating more attendees as well as satisfaction.

Managing a conference can be an intimidating and time consuming activity, whether it is a small one day or huge three to four days event. There are various activities that need to be performed during the planning process, and the event management software can help immensely, in making the work easier. Let us discuss:

繚 Sending Invitation to the targeted audience:

Being an event planner, you may know the accurate number and names of the invitees or delegates, which you have targeted, or you may be told to invite a definite demography based on their job, location, age, etc. This entire job can be made easier using the software, as all the corporate data and records can be easily accessed and automatically updated, and you can ultimately track your target audience and invite them to join your conference.

The software also offers sophisticated e-mail marketing tools, which can be used to send customized bulk emails to all the targeted audience or delegates, inviting them to the conference. This will also help you to find out more attendees for your conference.

繚 Communicating with the delegates, speakers and presenter:

Coordinating with the guests can speakers before the event is very crucial. Emails can be automatically scheduled, for reminding the speakers and the guests about the conference and to request them for making presentation slides for the delegates. Thus, the software enables you to connect directly with your guests and delegates and get their updates accordingly.

繚 Conducting registration:

An easier way of conducting registration is, taking it online. This will be convenient both for you as well as your attendees. It is quick and effective process and is increasingly becoming a standard method of event registration. The event managers can simply create the registration form online on his or her event page and the interested delegates can directly visit the page and fill up the forms. They can also add the company brand and logos in the form, for making it more creative. Taking your registration on external site may create trust issues. However, the delegates will be trusting and are more likely to sign up if the forms are within the same site.

The software is free and safe for using, which can save your time and money as well as help you in conducting a conference, in a convenient way.