Event Planning Checklist

Being in charge of planning your companies next corporate event can be a daunting task, not to mention put untold pressures on your shoulders. It is very important to have a event planning checklist so that your event can go off without a hitch.

One of the first steps is to start gathering data on all of the details that you hope to accomplish. One of the first forms of information that you will need is the number of guests that will be in attendance. To allow yourself to get a more accurate count, think about sending out RSVP invitations well in advance.

Will there be food served at your event, and will it be a sit down type dinner or more of a buffet style type of food service. Will there be any events that will take place.. (ie. bands, themes, or presentations).

Once the pertinent data is collected, it will allow you to move forward with the party planning process. After gathering the data the next step is to create a event planning checklist, that you will be able to review on a regular basis and check things off as they are accomplished.

Being in charge of planning you need to make it a point to keep in constant contact with your vendors, such as catering, photographers, service staff, florists and entertainment. The characteristics of a good planner is a person who excels at their profession and understands what it means to be a team leader.

The next thing to think about when planning for the big event is a location, depending on the number of guests that you will have will determine where the event will be held. Some common choices for corporate events are hotel ballrooms, resorts, restaurants, or large event tents. One important thing when choosing your location is to always estimate up on the number of guests, it is much better to be too big than too small.

Another important aspect of event planning is the food and beverages. Will you need to hire a caterer. If it is a smaller event you could possibly get away with preparing the food yourself, although if you are the chief planner it might be better to outsource this job. Buffets are always a big hit with a medium sized crowd, and sit down dinners with service staff make for an elegant feel.

Another aspect of the party planning process is entertainment. There are many types of entertainment to consider for your corporate event such as magicians, jugglers, hypnotists or live bands. The look and feel of what type of atmosphere you are trying to create can make a big determination on what type of entertainment you select.

Great planning and preparation is the key to a event that will be a success, however ensuring that you have addressed every aspect of the planning process can be an exhausting task. To keep yourself from overlooking anything it is important that you prepare a good event planning checklist.

As always there will be things that will go wrong, although unless you tell anyone your guests will probably never even notice, do not stress about it, and just mark it off as a lesson learned. Have fun and enjoy the benefits of all of your hard work, and know that your guests will walk away having a great time and lasting memories of an event that was well executed.