Systematic Corporate Events Planning

Corporate events can be difficult if the planner is someone new or inexperienced. It is very important to learn all there is to learn about the techniques of planning any event, not just the corporate ones. The secret to have a hassle free time in planning is to have fun and to just take everything in stride. If the approach is tense from the very beginning, it could reflect on the whole outcome of the event.

Timing The Schedule

Although this is a corporate party, it is very important to look at all the important sporting events that are going on at different schedules. No one likes to miss on their favourite games because they have to go to an event. Choose a date and time that is not very busy and if it involves inviting people who have to travel miles, make sure they get enough time to plan out their schedules.

Planning The Venue

Always go for venues that are reliable and have the reputation of comfort and cleanliness. Before booking the venue, check out the powder rooms and male rest rooms. These should be clean and tidy. Avoid those venues where the powder and rest rooms can cause discomfort to the guests. Also, choose a venue that is easily accessible so everyone will have a fun time going there. Think of valet parking as well to accommodate those who bring in their own vehicles.

The Event Theme

Usually, the event is planned because there is a theme. Make the theme relevant to the reason why the event is to take place.

Whom To Invite

To make sure that there will be a high attendance, send out the invitation at least two or three weeks in advance. Invite those who are more likely to meet specific corporate individuals and corporations. Make a list of invitees and make sure to send all the invitations out at the same time. No one wants to receive their invitations after it has been the talk of the town for the past several weeks. Guests who receive all of their invitations at the same time would not feel left out.

The Invitations

Keep the wording simple. Although many think sending out email invitations as socially unacceptable, still the slow mail can cause some problems. When sending out all of the invitations together in slow mail, send out email invitations on the second or third day all at once also. This way, should the slow mail fail, the invited guests can still get their invitations.

Hosting The Event

If the event is planned by a certain company, the company should play host to the guests. It is important to assign several people to act as hosts and hostesses. This will guarantee that all guests will get the chance of meeting each other.

Planning The Food And Drinks To Be Served

Make sure the food is friendly. Yes, there are friendly and unfriendly food for these events. Plan for food that are small enough for just one bite. Provide wooden sticks so these bite-sized foods are easy to pick up and eat with finesse. Unfriendly foods are those with bones, without picks and worst of all, messily covered in sauces that can drip on the fronts of the guests when they least expect it. Delicious foods are also important and are the friendliest kinds. Avoid foods that have to be picked up by hand as well unless there are people going around with wash bowls and towels.

Take Home Gifts After The Event

Send off the invited guests with mementos like a marketing pack or kit that have been personalized. Include a guest list of the invited as well as a note on how to contact them in case of any follow-ups on conversations started.

Final Thoughts

It is very obvious that corporate events need a lot of very careful planning, and it must be done by an experienced planner to make a success out of it. This is a fact that everyone who has been to one will understand. Plan out for party venues that are recommended and are comfortable to use. If the planning is beyond the personal capacity, think of hiring a professional well experienced in event planning.