Use Your Creativity in Event Organising from Conference Venues to Logistics

One-time special events need thorough preparation to make them perfect and unforgettable. Even regular social or corporate events can be made memorable, unique and interesting with careful planning. You have to think of strategies to keep your events fun, meaningful and successful even if you've been celebrating these events annually. You can do this with the help of an event checklist - a step-by-step guide to organising an event.

Designate a committee

If you're tasked to plan an event, it doesn't mean that you're the only one who should be doing everything. Whether it's a family affair or a corporate programme, you can form a committee to help you throughout your event preparation. You can ask colleagues, volunteers or relatives to be members of your committee or to spearhead certain tasks in your event planning. It is important to have everyone working towards common goals and to ensure everyone is on the same page in their respective task preparation.

Basic Key Tasks in Your Checklist

In order for you to know which tasks are to be assigned, begin by completing the initial checklist and timeline yourself. Once you've listed down the tasks, you can start to assign committees who each have different responsibilities. From here you can set action plans and deadlines for each committee so it's easier for you to follow up and check progress. Make sure you're clear and specific in your instructions so your committee can deliver what you expect of them. Depending on what event you're planning, here are some basic tasks you can include in your checklist:

繚 Event theme

繚 Event schedules and inclusive dates

繚 Conference venues

繚 Entertainment

繚 Decorations and design

繚 Invitations and confirmation

繚 Photographers and videographers

繚 Audio-visual or multi-media equipment

繚 Participants and guest list

繚 Speakers

繚 Catering or food service and beverages

繚 Stage and platform

繚 Tables and chairs, physical and seating arrangement

繚 Transportation and parking

繚 Accommodations for guest speakers and invited participants

繚 Payments

繚 Programme

繚 Lights and sound systems

繚 Awards, games and certificates

繚 Publicity

繚 Registration booth

Your checklist will differ on the kind of event you're planning and the preparation time you have. Whatever the purpose of your event, whether it's for celebrations, education, promotions or commemorations, you can successfully bring everything together when you follow the timeline of your to-do checklist. If you want to make your planning even less stressful, you can seek the help of a professional venue finder for conference room hire in Melbourne, Sydney and all over Australia. They can source different event packages that include food services, audio-visual equipment and other services.

Even if you don't have any party planning experience you will surprise yourself after preparing and executing your first event. Whether it be it a small social dinner party or a large corporate event, by putting to good use your collective skills of creativity, management, organisation, negotiations and leadership your event can be a huge success.