To plan a corporate party is completely different from organizing a private party. Whether you are a professional event planner or you are hosting an event for your own business, to map out a corporate affair can be a really tricky endeavor as you have to cover even the minutest of details. There isn't any scope for mistakes here. From registration and payment collection to setting up the perfect atmosphere, hosting a successful business party requires lengthy preparations and execution for the event to come off in a seamless manner. If you are assigned with the duty to plan a similar party, find in the party planner software the perfect aide to streamline all your back-office operations.
The following procedures are automated by the party planner software:
1. Creation of the online party registration form:
Corporate parties are meant to strengthen relationship between existing customers and stakeholders and build camaraderie amongst co-workers. Establishing new collaborations is also on the minds of the top officials. For that, one needs to ensure that each step of party planning from the very start is made hassle-free for all the invited guests. Creating an online registration platform is a step towards achieving that objective.
The software application helps you to create and upload an online party registration form that can be accessed by your valued guests at anytime, from any web enabled device. There is already a pre-built template in the solution; you just need to customize it as per your organizational requirements and your form is created within a few minutes. The process is that fast.
2. Enabling of online payment
Online payment processing is surely the most viable option when it comes to party registration fee collection from your corporate guests. The online payment management solution of the software application supports a number of online and offline, PCI-secure payment gateways such as PayPal, Cybersource, and Authorize.net. Your guests can either pay through one of these means or avail of the wire transfer method to send in their registration fees. Either ways, the funds transferred are received almost in real-time under heavy weight security supervision and monitoring.
3. Sending email invitations
Sending a well-designed and composed email invitation is a must before any official party. To do that well in advance, you can use the bulk email messaging service that comes embed with the party planner software and can be accessed free of charge. The feature requires you to simply set the list of email addresses to which you need to send the emails to and schedule them in a timely fashion. Hence, as per the devised calendar, they are sent out in an automated manner.
It always helps if you are a user of a premiere third party customer relationship management (CRM) service. Then, you do not need to import the email addresses of your intended guests for the corporate party from any external sources. The contact details of all your customers are stored there in a centralized database.
4. Online promotion
No event today is entirely successful without proper marketing and campaign strategies. You need to promote it well across a wider platform to grab maximum attention. The best way to do this is by promoting the event on various social networking sites. A focused social media promotional approach can get you more attendees for the party and help uphold the brand image of your company in front of a larger audience.
On availing of the party planning software, you can also manage the party on site in a much more systematic way. It provides you with a number of productivity tools that can be used to facilitate easy check-ins, onsite registrations, and feedback gathering after the party. You can also generate a report on the event's overall performance by using the custom reporting tool.
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