Planning a wedding or corporate event can be a daunting experience. An event or party hire company will make your life a lot easier, but how do you choose which one? There are so many around that even this choice can be a tricky one. Here are a few things to remember when you are trying to decide which is the right company for you.
1. Shop around
It is important to take your time deciding which company to use. You are likely to be spending a lot of money with them, so it is worth doing plenty of research to ensure that you choose the right one. Ask friends and colleagues for recommendations, read company reviews on the web and shop around. Don't just compare bottom-line prices; look also at the levels of service included. The cheapest is not always the best value.
2. Check them out online
Once you have a shortlist of companies, have a close look at each of their websites and find out as much detail as you can about the services they provide. You may also be able to find testimonials and photographs taken at previous events that they have helped organise. This will help you to get an idea of their style and whether or not it suits you.
3. Choose the right company to suit your needs
Not all companies organise the same type of events. You may find that a company specialises in corporate functions or weddings or is particularly experienced in dealing with outdoor events. Establishing a company's areas of expertise will help you decide whether it is the right company for you. It is just as important however that you understand your own needs. You will already know the kind of event you want to put on, but try making a detailed list of what you expect to need from an event hire company (things like marquee hire and catering equipment). Try to find one company that can help you with everything. It will make your life much easier if you only have to deal with one company rather than several.
4. Don't lose sight of your budget
Party planning can be an expensive business, so it pays to be disciplined with your budget. If you know from the very beginning how much you can spend, you can find a company to provide a great event within your budget. The problems arise when you ignore your budget and get seduced by an idea that you can't afford. You'll end up having to cut back and the event will be less successful. Compare quotes from several companies before you begin and consider value as well as bottom line cost. It is not just about how much the event will cost, but how much you will get for your money.
5. Don't forget good service
From your very first interaction with a company you should assess its service. Good initial service is indicative of a professional company. When you speak to them on the phone are they courteous and helpful? Do you get the feeling that these are people you could work with? Don't underestimate the importance of this. Organising an event can be a stressful business, but a professional company that knows how to look after its clients can take a lot of this stress away, allowing you to put on a great event that both you and your guests can enjoy.
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