How to Organize an Office Party Systematically With Party Planner Software

You can afford to be a little disorganized with your arrangements when it comes to organizing a private party. At such gatherings its mostly close friends and family members and you may get away with minor mistakes. However, when you have an office party to organize, you simply cannot ignore even the smallest of details. You have to be up to date with your registrations, payment collections, venue bookings, and sending out invitations and at the same time abide by the budgetary guidelines set by your management. How does one ensure the perfect execution of the workflow procedure? You have to avail of the latest party planning software to streamline the back-end jobs of party management in a snap.

For a glitch-free way to office party management, follow the guidelines given below:

1. Create an online party registration form using the template that is given with the party planner software. With the template being totally customizable you can practically tailor-make your form by incorporating your organization name, logo, and tagline. Plus, you can add the employee contribution structure to it that may be viewed by your co-workers from their computers or web enabled mobile devices. Appending the form with an online event calendar can be a great idea too, as it would keep reminding them of the upcoming office party every time they browse the page.

2. Provide multiple online and offline payment options to your guests. They will feel more comfortable to make payments via a PCI-secure payment interface by using their credit cards. You will also be able to manage your accounts more efficiently by utilizing the online payment management solution as it allows you to keep a track of all the transactions in real-time.

3. Send out email invitations to all your co-workers, managers, important customers, and stakeholders in advance using the bulk email messaging tool. This will allow them to block the date and reschedule their works accordingly. If you are using the customer relationship management (CRM) facility from a premiere third party service provider such as Salesforce you can easily send out emails from its interface by simply using a connector. This connector can be availed by paying an extra amount with the party planner software.

4. Promote the party across several social networking sites so that whosoever is there from your organization on these platforms can come to know of the event. For that, you simply need to purchase a social media connector along with the party planning software. When you plug in this connector with the application you are able to publish all your party related updates directly onto the social media sites.

Moreover, you can opt for the latest mobile applications too to launch an organization-wide campaign to promote your office party. As you send out the promotional messages, you need to send the link to the online party registration page as well. It is only when your co-workers know about the party and the online form they are able to access it and sign up accordingly. After all, dedicated campaigning is the key to any successful event. It helps to enhance online ticketing sales to a great extent.