You may have recently been forced to introduce downsizing measures in the company due to some financial concerns, but it doesn't necessarily mean you can no longer hold the general assemblies that you normally have each year. In fact, you should all the more insist on keeping on with the traditions so that the spirits of the members will be lifted and morale, improved. As long as you stick to your stated budget and focus on the essentials that make a great party, you need not worry about the expenses involved on your existing finances, especially in the light of the benefit that you get from it: an improved camaraderie among member that eventually will increase productivity as a company.
To ensure that this party remains happy and enjoyable despite a strict budget, there are three things you need to focus on as you plan for it:
1. Good Food
It is important that the caterers you choose should have many menu options for you. They should be able to tailor their service to suit your budget and still come up with food that people will find delicious and worth raving over. There are many ways by which you can actually cut down on your food-related expenses; hopefully, your designated caterer can accommodate your suggestions. Some catering strategies that have been used in the past and have proven to be effective are: fewer courses included; use of cheaper but still good-quality cuts of meat; and a shift from a dinner service to a much lighter cocktail setup.
2. Unlimited Drinks
It is a fact of life that most people who attend social events would choose to have food running out rather than drinks. Both alcoholic and non-alcoholic drinks should be ever present in such social scenes. There are methods you can employ to cut the costs associated with this aspect of catering. One is to have plenty of cocktail mixes on your drinks menu. A punch bowl is not just a good money-saving idea but is also a nice decorative piece on any buffet table. When it comes to wines, bottles are more expensive, so consider buying the cartons instead. It may sound less classy to the wine connoisseur, but for majority of people who go to these parties, it doesn't really matter; this is no wine-tasting session anyway.
3. Good-Quality Service
Caterers often give you the option to include a waiting service or not. The way to know which among the catering setups can provide you with the cheapest service is by taking the time to compare the costs among the options. Some would hire a waiting service separately to limit cost, while there have been incidences where a combined package came out cheaper and more convenient. Check to see which of these two is the case in your particular area. If you have plenty of time to look around for alternatives, you can just look to hire a few responsible college children of the employees to do the service, as most likely they will be asking for cheaper hourly rates than professional waiters. Reducing the number of waiters to employ is also another method, which is a valid option if you are not planning to serve a full-course meal.
As you can see, it is still very possible to have good food, drinks, and great service despite a budget. As long as you make the time to look for your cheaper options, you really have nothing to worry about; just go ahead and set up that social event of the year that provides happiness to one and all.
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